Enrollment
Begin enrollment in four simple steps.
1. Schedule a tour · 2. Complete intake · 3. Pre-enrollment assessment · 4. Confirm enrollment.
Enrollment Sections
Pick where you want to start.
Application & Forms
Detailed pre-enrollment intake and program-specific applications.
Program Enrollment
Choose Program A/B/C/D and complete its enrollment.
Program Assessments
Pre-enrollment assessment for the right care plan.
Insurance & Financial Information
Private pay, Medicaid LTC, VA, LTC insurance.
Downloadable Forms & Policies
Center policies, refund / cancellation, media consent.
Pre-Enrollment Inquiry
Tell us about your loved one — we'll route the right program.
Document Checklist
What to gather before enrollment.
Our intake coordinator will guide you — but the more you bring to the assessment, the faster we can match your loved one to the right plan.
Talk to intakeGovernment-issued photo ID
Driver's license, state ID, or passport for the participant.
Insurance card(s)
Medicare, Medicaid (incl. LTC waiver), Medicare Advantage, VA, or commercial — front and back.
Medication list
Current medications including name, dose, frequency, and prescribing physician. Original labeled containers required if brought to the center.
Primary physician information
Name, practice, phone number, and most recent visit date.
Emergency contact information
At least two contacts with phone numbers and relationship to the participant.
Power of Attorney (POA)
Durable POA documents if a family member or representative makes care decisions.
Healthcare surrogate / advance directive
Designated healthcare surrogate forms, living will, or DNR if applicable.
Diagnosis & medical history summary
Dementia / Alzheimer's stage, Parkinson's, diabetes, cardiac history, etc.
Mobility & equipment information
Wheelchair, walker, cane, oxygen, hearing aids — and any transfer instructions.
Therapy notes (if applicable)
Recent PT, OT, or speech therapy notes.
Dietary restrictions & allergies
Diabetic, low-sodium, vegetarian, no-pork, thickened liquids, feeding-assist needs.
Authorized pickup list
Names and phone numbers of every adult permitted to pick up the participant.
Signed enrollment forms
Includes media consent, transportation consent, and policy acknowledgement.
Enrollment Application
Detailed enrollment form
The more complete this form is, the better we can prepare your loved one's care plan ahead of the assessment.
Print the paper applicationPrefer paper? Print the New Participant Application, fill it in by hand, and bring it to your tour or assessment.
Pre-Enrollment Inquiry
Not ready for the full application yet? Start here and we'll route your inquiry to the right program.
Fee Policy
Registration and assessment fees are non-refundable.
The registration fee and the assessment fee are non-refundable. They pay for intake, records, and professional assessment time that is performed before the first day of attendance.
Registration fee
One-time, per new participant. Covers opening the participant record, intake processing, chart setup, and the state-compliance documentation we are required to keep.
Assessment (adult day care: no charge)
Our adult day care program includes the participant assessment at no charge — there is no separate assessment fee for Program A. When an assessment is performed under one of our other programs, its fee is quoted from that program's own price list and is also non-refundable.
Enhanced Support Assessment Fee ($250, when applicable)
Charged only when the participant is assessed for Enhanced Support Level I, II, or III. It pays for the individualized Enhanced Support assessment that confirms the support level and starting daily rate. Standard Program A enrollment does not include it. Non-refundable.
Why these fees are non-refundable
The work happens before the first day
Intake, chart creation, medical-record review, and the assessment itself are completed up front. By the time a participant is scheduled, that work is already finished and cannot be undone.
You are paying for professional time
These fees cover hours our care coordinator and program staff spend on one specific person. Unlike a product, that time cannot be returned, reused, or resold to someone else.
Enrollment holds a real place
Confirming a participant reserves capacity, staffing ratio, meals, and — when selected — a seat on a transportation route. That place is held out of availability for other families.
Everything is disclosed before you pay
Every one-time fee is written out in your agreement and on your payment summary before any card or account is charged. Nothing is added later, and registration is charged only once per participant.
It keeps daily rates lower and fair
Holding one consistent policy for every family means intake costs are not built into daily tuition, and no family subsidizes another's cancelled paperwork.
The work product belongs to you
If plans change, the assessment and documentation completed for your loved one remain yours, and we will share a copy with you or another provider on written request.
What happens instead of a refund: Instead of refunds, timely changes are handled with account credit: cancel a scheduled attendance day 48 or more hours in advance and a credit is applied toward a future day, subject to availability. Cancellations under 48 hours and no-shows forfeit the day. Billing errors are always corrected through a written account adjustment.
Program Assessments
Every participant is assessed before enrollment.
The pre-enrollment assessment determines Standard vs Enhanced Support (Level I, II, or III) placement, transportation eligibility, dietary accommodations, self-administered medication-reminder needs, and the daily non-medical structure best suited to your loved one. Assessments are held at the center or in-home for mobility-limited adults.
Schedule assessmentFrequently Asked Questions
Enrollment FAQ
Enrolling seniors living with dementia follows the same steps, with an assessment that sets the right level of support.
How long does enrollment take?
Most families move from first call to first day in 5–10 business days: tour (Mon–Fri), intake application, pre-enrollment assessment, and enrollment confirmation. Faster timelines are possible when documents are ready.
Who is eligible for Adult Day Care?
Adults 18+ who benefit from structured daytime supervision, socialization, meals, and activities — including seniors with dementia, Parkinson's, stroke recovery, or general aging concerns. A pre-enrollment assessment determines Standard vs. Enhanced Support (Level I, II, or III) placement. Boca Raton Adult Day Care is a non-medical adult day care center and does not provide skilled nursing, therapy, medication administration, or medical treatment.
What documents do I need?
Photo ID, insurance card(s), current medication list, primary physician contact, at least two emergency contacts, POA/healthcare-surrogate documents if applicable, and any recent hospital or therapy notes. A full checklist is on this page.
Do you provide transportation?
Yes — within our designated service area around 2120 N. Dixie Highway, Boca Raton. Eligibility is based on route, mobility, schedule, and assessment. Use the calculator or transportation page to preview your route.
How does the pre-enrollment assessment work?
A trained team member reviews medical history, mobility, cognition, medications, and family goals. It happens at the center or in-home for mobility-limited adults, and sets the care plan before day one.
Do I need to tour before enrolling?
Yes — a tour Monday through Friday (11 AM–3 PM, 48-hour advance notice) is required. It protects your family from an uninformed decision and lets us match your loved one to the right program.
What payment options do you accept?
Private Pay, Long-Term Care insurance, Medicaid LTC, and VA benefits (subject to eligibility). Credit card payments include a 6.5% processing fee. No card numbers are collected on web forms.
Are payments refundable?
Program fees, registration fees, and transportation fees are non-refundable; the $250 Enhanced Support Assessment Fee is also non-refundable when applicable. Cancel 48+ hours before a scheduled day and you receive an account credit (no cash refund) for a future day, subject to availability. Cancellations under 48 hours or no-shows forfeit the day with no refund and no credit. Adult Day Care requires a 3-day-per-week minimum.
What are the one-time enrollment charges?
Every new participant pays two one-time charges at initial enrollment: an $85 Registration Fee (non-refundable; covers intake, records setup, and administrative processing) and, when the participant is assessed for Enhanced Support Level I, II, or III, a non-refundable $250 Enhanced Support Assessment Fee for that individualized assessment. Standard enrollment one-time fees total $85; Enhanced Support one-time fees total $335.